Currently, We Have Two Positions Open:
1.) POSITION TITLE: Executive Assistant to the Pastor and Chief of Staff
REPORTS TO: Pastor
Rate of Pay: $30.00/Hr
TEAM: Liturgy & Communications
STATUS: Full-time, Remote/in-office (30 hrs/wk)
The Executive Assistant to the Pastor and Chief of Staff supports the Pastor by managing his schedule, assisting with communication, and ensuring that daily details of parish operations are taken care of in a way that best serves the needs of the people. This position also supports the entire staff by communicating the pastor’s vision and serving as their point of contact in his absence. In addition, the Executive Assistant to the Pastor and Chief of Staff also serves as a member of the Pastor’s cabinet and the Team Leader for the Liturgy and Communications Teams.
This position is a blend of in-office and remote, with occasional nights and weekends required, according to the needs of the pastor. This role requires a friendly, enthusiastic, dedicated and detail-oriented person who can manage multiple tasks while adapting to shifting, and sometimes competing priorities. This individual is an excellent problem-solver, coach, and team-player, dedicated to the growth of others and the success of the pastor and the team. This person must be open to learning a variety of technology platforms and using them daily.
The Executive Assistant to the Pastor and Chief of Staff frequently represents the pastor to the community. Professionalism, excellent communication skills, the ability to successfully resolve conflict, discretion, and confidentiality are essential in this position.
Responsibilities:
Pastor Support
• Maintain the pastor’s calendar
• Meet daily or as needed to discuss upcoming events and consult on decisions, as requested
• Assist the pastor in managing his email, including prioritizing requests and assisting with responses as requested
• Ensure the pastor has the information necessary and is well-prepared for all calendar engagements
• Respond to calls from hospital chaplains, parishioners, and the general public, prioritizing and ensuring the pastor is able to attend to the needs of the parish in a timely fashion
• Clarify the pastor’s vision for the staff and others, as needed
• Make decisions in the pastor’s absence, as authorized and directed by him
• Schedule and make arrangements for meetings for special projects or groups such as Parish and Finance Councils, upon request
• Represent the pastor at funeral planning meetings, gathering information about the deceased and creating notes for the pastor to use in preparing his homily
Staff Support
• Facilitate smooth operations of the office by assisting staff members with questions regarding the pastor’s vision and resolving day-to-day issues quickly, efficiently, and effectively
• Write job descriptions and maintain current copies for all staff positions
• Assist the pastor with hiring new employees, including writing job descriptions, posting job openings, communicating with candidates, and participating in interviews
• Onboard new employees
• Schedule, coordinate, and facilitate staff meetings
• Schedule, coordinate and lead annual staff calendar planning meeting
• Advise the pastor regarding organizational structure, update and maintain the current organizational chart
• Document staff performance issues, write action plans, and participate in official performance conversations when necessary and at the request of the pastor
• Serve as Team Leader, supervisor, and first-line manager for all Liturgy and Communications Teammembers
• Serve as a member of the Liturgy Team, attending and participating in weekly (or bi-weekly) meetings
Special Projects
• Collaborate with Director of Evangelization to plan and execute one or more staff retreats per year, as directed by the pastor
• Collaborate with staff on parish events and projects, such as: Volunteer Appreciation Dinner, Fall Festival, Stewardship Campaign, potential Capital Campaigns, etc.
Writing and Editing
• Edit Weekly Newsletter (print and electronic) to ensure the pastor’s voice and vision are accurately communicated
• Assist Communications Coordinator with writing and editing Christmas and Easter card messagesfrom the pastor
• Edit Quarterly Stewardship Newsletter
General Demeanor and Presence
• Use discretion and maintain confidentiality
• Stay up-to-date regarding parish and school events in order to provide accurate and useful information to community members and staff
• Maintain friendly, professional appearance and demeanor at all times
• Present and support the decisions of the pastor and his vision with enthusiasm
Interested candidates should send a resume with cover letter to: Lvanmatre@paxchristi.org
The deadline to apply for this position is 11:59PM on June 21, 2026.
2.) POSITION TITLE: Ministry Liaison
REPORTS TO: The Executive Assistant to the Pastor & Chief of Staff
Rate of Pay: $18.50/Hr
TEAM: Communications
STATUS: Part-time, in-office (19 hrs/wk)
This position is in-office and part-time, working at the Front Desk Monday-Thursday from 1:00-5:00 pmand Friday from 9:00am-12:00 pm. In addition to regular hours, attendance at monthly staff meetings on select Wednesdays from 10:00am-12:00 pm is required.
The Ministry Liaison is the primary contact for Ministry Servant Leaders in the parish, assisting withevent scheduling and other communications and administrative support tasks as assigned. This individual is responsible for championing all ministries to ensure their needs are met in seamless cooperation with the needs of the parish. The role requires patience, good humor, and the heart of a servant.
The Ministry Liaison also provides outstanding hospitality at the front desk. This person is the “face” of the organization in the afternoons and on Friday mornings. A team-player with a willingness to learn and help others, this individual enjoys managing multiple tasks while adapting to shifting priorities. The Ministry Liaison is a friendly, enthusiastic, dedicated and detail-oriented person who is comfortable using and serving as an administrator for a variety of software tools.
Responsibilities
The Ministry Liaison will provide support to the parish in the following areas.
Ministry Oversight and Support
• Maintain regular contact with all Ministry Liaisons, being well-versed in their ministry’s purpose, assessing their needs, and assisting them with strategies to ensure their success
• Maintain an annual schedule of Ministry events and perform continuous review in order to avoid conflicts among ministries (i.e., avoiding major events or marketing for multiple ministries that may limit their success.)
• Resolve conflicts among Ministry Liaisons quickly and fairly
• Represent the needs of ministries to the staff, communicating regularly, anticipating potential challenges, and negotiating resolutions in the best interests of all involved parties
• Receive ministry event forms, request approval when needed, and make necessary arrangements for events
Ministry Communications Strategy
• Assist Ministry Leaders in developing marketing plans for ministry events, fundraisers, and the ongoing promotion of the work of the ministry (may be either one-time or recurring)
• Facilitate communication between Ministry Leaders and Communications Coordinator to ensure marketing plans are executed (i.e., newsletter articles, pulpit talks, social media, etc.)
• Consult with Communications Coordinator to assist Ministry Leaders in producing materials which conform to Pax Christi branding guidelines
Software Tool Administration and Support
• Teach new (and current) employees and Ministry Leaders how to use Flocknote, including assisting in setting up new groups, email lists, etc.
• Trouble-shoot Flocknote problems as needed
• Maintain Facilities Schedule, assisting Ministry Leaders with room reservations and resolving potential conflicts with other church events
• Develop online forms for various programs and ministries as needed
• Create and manage Power Point presentations in support of Ministry Leaders upon request
• Update Parish Soft data upon request
• Manage email in Microsoft Outlook and produce documents as needed in Word, Excel, Canva, and other office tools
Front Desk/Hospitality
• Attend to the Front Desk Monday-Thursday from 1:00-5:00 pm and Friday from 9:00am-12:00 pm.
• Assist parishioners and members of the public on the phone and in-person with various needs, including scheduling Mass intentions, answering questions, making room reservations, and directing them to other staff members who can assist them when necessary
• Employ problem solving skills, discretion and good judgement to determine how best to help people
• Adhere to office communication protocols and strategy
General Demeanor and Presence
• Use discretion and maintain confidentiality
• Stay up to date regarding parish and school events in order to provide accurate and useful information to community members and staff
• Maintain friendly, professional appearance and demeanor at all times
• Present and support the ideas, decisions, and vision of the pastor with enthusiasm
Interested candidates should send a resume with cover letter to: Lvanmatre@paxchristi.org
The deadline to apply for this position is 11:59PM on June 21, 2026.